• GDPR Policy

    Bolton Cricket League

GDPR Policy

1. Introduction

1.1. In this policy, “we”, “us”, “our” refer to Bolton Cricket League and “you” and “your” refer to you, our customers.
1.2. We are committed to protect the private data we receive and store from you and respect your rights under the General Data Protection Regulation.
1.3. This policy applies when we receive your data and we are acting as “data controller” and when we process it and we are acting as “data processor”.
1.4. For more information about us and how you can contact us, please see Section 10.

2. Origin of our data

2.1. We only collect information directly from our customers (you) for schedule and financial purposes, before completing a sales order or when quotations or work requests are made (when the customer gets in contact with us), or at the end of a work request, when details such as name and address are requested to create a VAT invoice.

3. Processing your data

3.1. In this section we explain how we use your personal data.
3.2. Categories of data we may need or use include: Name and address, telephone contact details, Date of birth, email addresses, DBS clearance and ACO membership reference.
3.3. Your data where applicable will be used as correspondence data (Bolton Cricket League may contact you by e-mailing or calling to give you updates on our services or to send you cricket related information, confirm any umpiring appointments or notify you of any changes). The legal basis of processing the correspondence data is the legitimate interest to perform a service, requested by you from us.
3.4. Your data will be used as transaction data and it may be used for financial records such as accounting purposes and it will be kept for 6 years. The legal basis of this processing are the “legal obligations” to which Bolton League is subject.
3.5. Your data that has been collected from interaction with our website, will be dealt with in the same way as data received by email, fax, post or verbally. Details of our website Privacy Policy can be found at: www.Bclcricket.co.uk

4. Sharing your details

4.1. Bolton Cricket League does not share your private data with any other third party.
4.2. Bolton Cricket League will share only relevant information with the Bolton Cricket Umpires & Scorers Association / Play Cricket / Bcl cricket Website as required to perform its service to those organisations in relation to your role as a administration, player, scorer or umpire.

5. Storing your data

5.1 This section explains how we store your private data and for how long.
5.2 Your private data may be printed out for sales order reference and work completion and secured in our filing system on completion. Your data is kept for the minimum period required; according to the transaction type completed and any “legal obligations” to which the company is subject to. Typically umpiring records are kept for six months before being shredded.
5.3 All printed data is kept secure at all times and only authorised personal have access to refer back to archived records.
5.4 We store our correspondence/schedule data for a maximum of one year for the legitimate purpose of keeping a record of any fixture our members attend.
5.5 Your private data may be stored electronically on our computer that is based at the business address listed in Section 10. Our computers are protected by multi-level password access and anti-virus software, and they can only be accessed by our authorised officials.

6 Deleting your data

6.1 This section explains how we delete/destroy your data once is no longer needed. For more details about the length of time we store your data please see Section 3 (3.4) and 5 (5.2).
6.2 Once your private data is no longer relevant/needed Bolton Cricket League will permanently delete the electronic files.
6.3 Once your private data is no longer relevant/needed Bolton Cricket League will shred all documents that contain personal data.

7 Data breaches

7.1 Bolton Cricket League has standard procedures to protect your details against data breaches such as passwords for electronic files, that are periodically changed (every 3 months), Firewall protected computer network, Antivirus monitoring software, fully monitored premises alarm system and secure filing systems for physical documents. For more details on how we securely store your documents please see “Section 5 – Storing your data”.
7.2 We back-up all our data by creating an electronic copy of each of our systems periodically. Access to backup information is restricted to the Secretary.
7.3 Bolton Cricket League understands the legal requirement to report a data breach to ICO (Information Commissioner’s Office) within a maximum 72 hours from the event. We also commit to inform every person that has been affected by the data breach.

8 Amendments

8.1 We may periodically update this policy in order to improve our data management and security systems.
8.2 We will notify you of any significant changes to this policy that affect you as the data subject.

9 Your rights (GDPR rights of the natural person)

9.1 This section explains the rights, you have, as a data subject, in relation to your personal information.
9.2 To be informed about how, why and on what basis that information is processed.
9.3 To obtain confirmation that your information is being processed and to obtain access to it and certain other information, by making a subject access request— your request will be answered in a maximum seven working days.
9.4 To have data corrected if it is inaccurate or incomplete.
9.5 To have data erased if it is no longer necessary for the purpose for which it was originally collected/processed, or if there are no overriding legitimate grounds for the processing (the right to be forgotten).
9.6 To restrict the processing of personal information where the accuracy of the information is contested, or the processing is unlawful (but you do not want the data to be erased), or where the employer no longer needs the personal information, but you require the data to establish, exercise or defend a legal claim.
9.7 To restrict the processing of personal information temporarily where you do not think it is accurate (and the employer is verifying whether it is accurate), or where you have objected to the processing (and the employer is considering whether the organisation’s legitimate grounds override your interests).
9.8 If you wish to exercise any of the rights in paragraphs, please contact the data protection officer – Mrs Tracey Brooks phillips012001@hotmail.com

10 Bolton Cricket League details

10.1.1 Our League office is at:
Bolton Cricket League,
c/o Mr Ray Taylor, 11 Barley Brook Meadow, Bolton BL1 7HP

You can contact Bolton Cricket league:

10.1.2 by post to the address of our registered office detailed above.
10.1.3 by e-mail to Boltoncricketleague@gmail.com
10.1.4 Telephone 07850 447492